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Please note that currently, the in-person meetings are for commissioners and senior HRT staff only. All others can join the meeting via ZOOM by following the link at:
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https://hrtransit-org.zoom.us/meeting/register/tZMvf–vrz8sE9BNve-as6IL9AjSDtj6GZZc

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Agenda

1. Call to Order & Roll Call
2. Public Comments
3. Approval of March 23, 2023, Meeting Minutes
4. President’s Monthly Report – William Harrell
   1. Board Updates
5. Committee Reports
   1. Audit & Budget Review Committee – Commissioner Gray / Conner Burns, Chief Financial Officer
      • March 2023 Financial Reports
   2. Management/Financial Advisory Committee – Commissioner Eisenberger / Conner Burns, Chief Financial Officer
   3. Operations & Oversight Committee – Commissioner Glover / Sonya Luther, Director of Procurement
      • Contract No.22-00169 – Chesapeake High-Capacity Corridor StudyCommission Consideration: Award of a contract to STV Group, Inc. to conduct a Chesapeake high-capacity transit corridor study in the not-to-exceed amount of $1,623,680.00.
      • Contract No. 23-00222 – General Planning Consultant Service (Renewal)Commission Consideration: Award of a contract to Foursquare Integrated Transportation Planning, Inc. to provide general planning consulting services. The cumulative amount of all Task Orders issued under this contract will not exceed $1,900,000.00 over the three-year period.
      • Contract No. 20-00080 Modification No.4 – Microsoft Dynamics 365 Support ServicesCommission Consideration: Award of a modification to increase the Microsoft Dynamics 365 Support Services contract by an additional $619,250.00, to a not- to-exceed amount of $2,019,250.00.
      • Contract No. 22-00176 – Passenger Information SystemCommission Consideration: Award of a contract to ETA Transit Systems to provide a passenger information system in the not-to-exceed amount of $385,685.00 over five (5) years.
      • Contract No. 23-0023 – Provision of Fifteen (15) 40’ BusesCommission Consideration: Award of a contract to Gillig to procure fifteen (15) heavy duty 40’ low floor diesel buses in the total amount of $9,660,870.00.
      • Contract No. 23-00231 – Provision of Five (5) 29’ BusesCommission Consideration: Award of a contract to Gillig to procure five (5)
        heavy duty 29’ low floor diesel buses in the total amount of $3,106,995.00.
      • Contract No. 23-00233 – Provision of Fourteen (14) 40’ Suburban BusesCommission Consideration: Award of a contract to Gillig to procure fourteen (14) heavy duty 40’ suburban low floor diesel buses in the total amount of $9,613,030.00.
      • Contract No. 22-00172R – Provision of Magnetic Fare Media (Renewal)Commission Consideration: Award of a contract to EDM Technology, Inc. to provide magnetic fare media in the not-to-exceed amount of $614,660.00 over a three-year period.
      • Contract No. 23-00232 – Provision of Seventeen (17) 35’ BusesCommission Consideration: Award of a contract to Gillig to procure seventeen (17) heavy duty 35’ low floor diesel buses in the total amount of $10,835,834.00.
      • Contract No. 21-00128 – Ticket Vending Machines/Odyssey Farebox System, Repair, Parts, Software/Hardware, and Maintenance Support (Renewal)Commission Consideration: Award of a modification to exercise Option Year 1 of the Genfare Ticket Vending Machine (TVM)/Odyssey Farebox Systems, Repair Parts, Software/Hardware, and Maintenance support Contract.
   4. Planning/New Starts Development Committee – Commissioner Ross-Hammond / Ray Amoruso, Chief Planning & Development Officer
   5. External/Legislative Advisory Committee – Commissioner Bullock / Alexis Majied, Chief Communications and External Affairs Officer
   6. Smart Cities & Innovation Committee – Commissioner McClellan / Michael Price, Chief Information/Technology Officer
   7. Paratransit Advisory Subcommittee – Chair Troy Bowser / Keith Johnson, Paratransit Services Contract Administrator
   8. Transit Ridership Advisory Sub-Committee – Ms. Denise Johnson, Chair / Rodney Davis, Director of Customer Relations
6. Old and New Business
7. Comments by Commission Members
8. Closed Session (as necessary)
9. Adjournment

The next meeting will be held on Thursday, May 25, 2023, at 1:00 p.m. at 3400 Victoria Boulevard, Hampton, VA

Meeting Date

April 27, 2023 1:00pm

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