Download Commission Package

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Location

https://hrtransit-org.zoom.us/meeting/register/tJUqfu6srj8qGdQsEqNUYd4XlBerqBrKBSnW
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Agenda

1. Call to Order & Roll Call
2. Public Comments
3. Approval of May 27, 2021 Meeting Minutes
4. President’s Monthly Report – William Harrell
   1. Board Updates
5. Committee Reports
   1. Audit & Budget Review Committee – Commissioner Gray / Conner Burns, Chief Financial Officer
      • May 2021 – FY 2021 Financial Report
   2. Management/Financial Advisory Committee – Commissioner Inman / Conner Burns, Chief Financial Officer
   3. Operations & Oversight Committee – Commissioner Hamel / Sonya Luther, Director of Procurement
      • Contract No: 20 – 00104 System Software Consultant Services
        Recommending Commission Approval: Award of a contract to Plante & Moran, PLLC to provide Human Resource Management System Software Consultant Services to HRT in the not-to-exceed amount of $198,575 over a one-year period.
      • Contract No: 21 – 00126 Heating, Ventilation, Air Conditioning, Refrigeration, and Plumbing Maintenance Services (Renewal)
        Recommending Commission Approval: Award of a contract to Warwick Mechanical Group for HVAC/R and plumbing maintenance services in the not-to-exceed amount of $627,583 over a five-year period.
      • Contract No: 21 – 00137 Provision of Safety Shoes, High Visibility Jackets, and High Visibility T-Shirts Services (Renewal)
        Recommending Commission Approval: Award of a renewal contract to Virginia Shoe Clinic, LLC for the provision of safety shoes, high visibility jackets, and high visibility t-shirts to HRT employees in the not-to-exceed amount of $174,375 over a five-year period.
      • Contract No: 19 – 00055 Modification No. 1 TRAFFIX General Communications and Marketing Consultant Services
        Recommending Commission Approval: Award of a modification to increase the TRAFFIX General Communication and Marketing Consulting contract by $900,000 to a not-to-exceed amount of $1,800,000.
      • Contract No: 21 – 00139 Vehicle Miles Reduced Tracker System (Renewal)
        Recommending Commission Approval: Award of a sole source contract to CelWell Services, LLC to provide VMR Tracker software and support services in the not-to-exceed amount of $130,828 over five (5) years.
      • Contract No. 21-00128 Ticket Vending Machines/Odyssey Farebox Systems, Repair Parts, Software/Hardware, and Maintenance Support (Renewal)
        Management is requesting additional discussion and consideration: Award of a sole source Contract to Genfare to provide Ticket Vending Machines/Odyssey Farebox Systems, Repair Parts, Software and Hardware, and Maintenance Support. The cumulative amount of all Task Orders issued under this Contract will not exceed $5,975,500.00 over the six-year period.
   4. Planning/New Starts Development Committee – Commissioner Ross-Hammond / Ray Amoruso, Chief Planning & Development Officer
   5. External/Legislative Advisory Committee – Commissioner Kanoyton / Joe Dillard, Organizational Advancement Officer
   6. Smart Cities & Innovation Committee – Commissioner McClellan / Michael Price, Chief Information/Technology Officer
   7. Paratransit Advisory Subcommittee – Chair Paul Atkinson Jr. / Keith Johnson, Manager of Paratransit
   8. Transit Ridership Advisory Sub-Committee – Ms. Denise Johnson, Chair / Rodney Davis, Director of Customer Relations
6. Old and New Business
   • FY2022 Election of Officers – Nomination Committee Report
7. Comments by Commission Members
8. Closed Session (as necessary)
9. Adjournment

The next meeting will be held on Thursday, July 22, 2021 at 1:00 p.m. at 509 East 18th Street, Norfolk, Virginia.

Meeting Date

June 24, 2021 1:00pm

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