Grants Program Analyst
The Grants Program Analyst assists the Grants Administration and DBE Officer with the planning, programming, and administration aspects of the capital program. This position will serve on major project implementation teams as support to the Grants Administration and DBE Officer for such systems as the Financial System Software and Enterprise Asset Management. This position assists in researching funding sources and preparing and submitting proposals to a variety of organizations. This position works under the direct supervision of the Grants Administration and DBE Officer.
Essential Job Functions
(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)
- Assists the Grants Administration and DBE Officer in the coordination and oversight of the capital planning activities.
- Assists in the preparation of local, state and Federal Assistance Grant applications.
- Monitor and track compliance on grant contracts and provide recommendations to promote continued financial and grant compliance.
- Responsible for ensuring timely submission of budget revisions, amendments, and extensions on federal and state contracts.
- Generate timely and accurate reports for submission to FTA.
- Assist departments with financial assessments of grant projects.
- Responsible for the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.
- Participates in the planning, development, and implementation and reporting on new programs associated with reimbursable projects, new service initiatives, special projects, and demonstration programs.
- Assist in the development of control systems in the financial ERP system for budgeting and accounting for capital projects.
- Assists with the development and maintenance of procedures and guidelines for grants administration.
- Provides support for the DBE function and related departmental work as necessary.
- Must provide exceptional communication and customer service skills, plus demonstrate ability to perform in a team environment with excellent interpersonal and problem-solving skills.
- Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
- Responsible for maintaining a general awareness of HRT’s EMS.
- Responsible for handling all related job responsibilities in accordance to HRT’s Environmental Policy, relevant EMS Standard Operating Procedures, and Emergency Management Plan.
- Responsible for ensuring employees in their respective functional areas have adequate training and tools necessary to meet the requirements of the EMS procedures and SOPs.
- Responsible for observing and evaluating required EMS competencies among employees in their respective functional areas.
- Performs other duties as required.
Required Knowledge, Abilities and Skills essential to Job Functions
Demonstrated knowledge, abilities and first-hand experience in:
- Principles and practices of capital planning budget formulation, programming, prioritization and administration.
- Must successfully demonstrate ability to interpret and implement federal, state, and local regulations.
- Establishing and maintaining effective working relationships with colleagues, local, state and federal agencies. Effective communications with other HRT employees and outside agencies is essential.
- Demonstration of adequate communication and analytical skills required.
- Must demonstrate effective oral and written communication.
- Knowledge of public transit funding and grants administration are a plus.
Required Software Knowledge and Skills essential to Job Functions
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.
Email, Internet, Microsoft Office Suite, PeopleSoft Finance, nVision
Training and/or Education
The Grants Analyst shall have a minimum of a Bachelor’s Degree from an accredited four-year college or university in Business Administration, Public Administration, or other related field.
Minimum of two years work experience in capital budgeting and grants administration.
Licenses or Certificates
Virginia Driver’s License
This position is classified as non-essential personnel.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.Apply Now
Drug tests are required for all positions. Participation in HRT’s Drug Free work place program is a requirement for all employees, and therefore is a condition of employment.