DBE and Grants Coordinator

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Job Summary

The DBE and Grants Coordinator performs highly responsible administrative work for monitoring, tracking, and reporting for Hampton Road’s Transit Disadvantage Business Enterprise (DBE) and grants programs. The DBE and Grants Coordinator position will work under the direct supervision of the Grants Administration and DBE Officer to ensure nondiscrimination in the award and administration of USDOT assisted contracts.

Essential Job Functions

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

  • The Coordinator will execute the daily DBE activities, such as setting DBE contract goals, tracking goal compliance, and compiling and preparing reports.
  • The Coordinator will also provide support to the grants administration function, such as assisting in the development of capital budgets, and submission of grant applications and reports.
  • In addition, the Coordinator monitors compliance of JARC and New Freedom Program subrecipient project compliance and approves invoices submitted by JARC and New Freedom subrecipients.
  • Assists in the development of the overall triennial DBE goal every three years as per 49 CFR 26.45.
  • Implement procedures for contract compliance with DBE goal commitments and federal requirements per 49 CFR 26.45.
  • Generate timely and accurate reports for submission to the Federal Transit Administration (FTA).
  • Respond to inquiries from program participants and other interested parties
  • Conducts program audits of contract information to ensure compliance with Federal DBE regulations.
  • Assists with quarterly milestone reporting for Federal and State grants.
  • Participates in FTA semi-annual meetings, audits, and reviews as directed.
  • Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
  • Responsible for maintaining a general awareness of HRT’s Safety and Security Plan.
  • Responsible for handling all related job responsibilities in accordance to HRT’s Environmental Policy, relevant Safety and Security Procedures, Emergency Management Plan and all HRT’s Policies.
  • Perform other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions

Demonstrated knowledge, abilities and first-hand experience in:

  • Interpreting and applying statutory, administrative and fiscal regulations.
  • Good problem-solving, communication and interpersonal skills.
  • Analyzing statistical data and identify trends, problems and needs.
  • Proficiency in entering, organizing, retrieving and formatting data using computerized spreadsheets and databases. Ability to independently prepare routine reports, presentations and correspondence with minimal guidance.
  • Preference to candidates with DBE and/or grants experience.

Required Software Knowledge and Skills essential to Job Functions

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.

Software applications

Email, Internet, Microsoft Office Suite (specifically Excel), PeopleSoft Finance


Training and/or Education

The DBE and Grants Coordinator shall have a minimum of a Bachelor’s Degree from an accredited four-year college or university in Business Administration, Public Administration, or other related field (appropriate years of experience may be substituted for degree); must successfully demonstrate ability to interpret and implement federal, state, and local regulations; demonstration of adequate communication, microcomputer, and analytical skills required; must demonstrate effective oral and written communication.

Required Experience

Minimum of two years work experience in a professional office environment, preferably with compliance and/or monitoring responsibilities.

Licenses or Certificates

Virginia Driver’s License

Special Requirements

This position is classified as non-essential personnel.

FLSA Status


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Unusual Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require working weekends and Holidays.

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Please be aware that it is our policy to check all references and driving records, complete academic verifications (when required) and perform civil/criminal background checks for all positions.
Drug tests are required for all positions. Participation in HRT’s Drug Free work place program is a requirement for all employees, and therefore is a condition of employment.