Filming

The core mission of Hampton Roads Transit is to provide safe and efficient public transportation services within the cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth and Virginia Beach.

From time to time, individuals and entities have attempted to film or photograph from or on HRT property, including but not limited to, HRT buses, ferry boats, light rail vehicles, bus stops, docks and light rail stations. HRT is dedicated to protecting its property, and the person, property and privacy of its customers and employees.

HRT permits some photography activities on its property. HRT reasonably restricts the time, place and manner in which filming and photography activities may take place on its property.

HRT requires any entity or individual desiring to film or photograph on or from HRT property to obtain a permit before attempting any such activities. Permits will be issued, denied, and/or revoked in accordance with HRT’s Filming and Photography Policy and Procedures.

Request to Film

Most Permit Applications must be submitted at least ten (10) days prior to the requested filming date, and must be accompanied by a detailed description of filming or photography. Members of the news media are not required to obtain a permit to board and film on HRT property, but they are required to seek permission from the Marketing and Communications Department for permission to board and film. Members of the news media will be accompanied by HRT personnel during their visit. Please contact the department at 222-6183. Filming on HRT property during weekends is discouraged.

Failure to timely submit a completed Permit Application will result in the automatic denial of the Permit. Failure to provide the description will result in denial of your Permit Application.

Filming Application

The following fields are required:

    Contact Information
    Schedule
    Session Details *

    The Individual/Group requests permission to film or photograph on Hampton Roads Transit property at the following location(s):

    • Bus, in regular service
    • Bus, stationary
    • MAX bus, in regular service
    • MAX bus, stationary
    • Bus stop/Transit Center
    • Light rail, in regular service
    • Light rail, stationary
    • Traffic control, flagging needed
    • Filming in and around light rail tracks
    • Filming on ferry
    • Filming on ferry dock
    • Other

    This work is expected to contribute to the following finished product:

    • Feature film
    • Music Video
    • Documentary
    • Still Photography
    • Short Film
    • Corporate Training Video
    • Commercial
    • Public Service Announcement
    • Other
    Equipment Needs
    • Camera Truck
    • Effects
    • Production Van
    • Caterer
    • Set/dressing/props
    • Grip/Electric
    • Wardrobe
    • Generator
    • Motor Home
    • Hand-held Camera

    Specify equipment proposed to be brought on HRT property: (ie: cranes, scaffolding, dolly track, lights, generators, etc.) Indicate size of vehicles, if applicable, by weight (5 tons, 10 tons, 35 ft, etc.).

    Terms

    Applicant represents that it has been provided with and fully reviewed HRT’s Filming and Photography Policy & Procedure (“Policy”). Applicant agrees to fully abide by the terms of the Policy. Applicant warrants and represents that it will not engage in any Prohibited Activity, as defined by the Policy, and understands that the commission of such Prohibited Activity will result in the immediate revocation of its Permit, if granted. Applicant warrants and represents that all information contained in this Application is true and accurate and understands that providing false information on this Application may result in the immediate revocation of its Permit, if granted. In the event of approval of this application and issuance of a Permit, Applicant agrees and understands that a HRT representative will be present during the entirety of the Activity to insure compliance with the Policy and this Application. Applicant will not prevent or otherwise interfere with HRT’s representative’s ability to fully observe the Activity. Applicant understands that some Activities may require proof of insurance and agrees to provide HRT with the same on demand. In the event the Applicant does not have sufficient insurance, such sufficiency to be determined in the sole discretion of HRT, this Application may be denied until proof of sufficient insurance is provided. Further and in exchange for the authorization to perform the requested Activity, Applicant agrees to the fullest extent possible that it will indemnify and hold harmless HRT, its officers, employees, agents, successors, assigns, affiliates and subsidiaries against any and all claims for damages, losses, liabilities, or expenses, related to any and all claims alleged to have resulted from the acts, omissions, or willful misconduct of the Applicant, its agents, employees, subcontractors, suppliers, assigns, subsidiaries and/or affiliates. Applicant’s indemnity obligations hereunder include: (1) all costs and attorney’s fees incurred by HRT and/or its outside legal counsel, as selected by HRT in its sole discretion, in the event Applicant fails to assume the defense of the claim; (2) payment of any settlement agreed to by HRT and approved by Applicant, and (3) any award of damages against HRT and in favor of the third party regardless of whether such claims are unfounded or substantiated.

     I have read the policy and procedures AND agree to the terms. *