The main focus of this position will be the coordination, administration and promotion of safety activities of rail operations, its employees and patrons, reducing employee and patron injuries and train accidents, and maintaining compliance with all state and federal regulations. Collects, organizes, records and verifies accuracy of data and information from project sources as assigned. Research activities may require travel to field locations encompassing construction activities to assess and validate information. Prepares or assists with the preparation of Incident Reports for the Executive Staff including determinations of failure and recommendations for prevention of reoccurrence. Establishes and maintains procedures for configuration control of safety critical documents. Supports all departments within HRT by providing training, and distributing information on all matters related to job-site safety. This is a management position that will also oversee bus safety implementation.
Essential Job Functions
(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)
- Manages and evaluates the industrial safety and operational safety for HRT’s Rail department and develops effective safety performance standards for rail transportation.
- Conducts comprehensive unacceptable hazardous conditions and accident/incident investigations and leads Rail Accident Investigation sub-committees.
- Serves as the investigation liaison between HRT and the Federal Transit Administration and the State Safety Oversight. Briefs the Senior Executive Committee on major investigations and studies of major significance.
- Manages the development, implementation, administration, and review of the effectiveness of the industrial safety, industrial hygiene, construction safety, and environmental safety aspects of the HRT’s System Safety Program Plan (SSPP).
- Consults with and advises Office Directors and Project Managers on developing annual departmental/office safety goals and objectives in accordance with the requirements of the SSPP.
- Advises and coordinates with all departments to ensure that all industrial safety, industrial hygiene, ergonomics, and construction safety related activities conducted by these departments are in compliance with all applicable codes and regulations and in accordance with the SSPP.
- Assist in establishing goals, objectives, strategies, plans, rules, procedures, and programs to improve safety throughout the Authority.
- Provides analyses of key safety issues and policy decisions. Participates on high level internal and external committees and special committees involving system safety.
- Directs oversight of RAIL compliance with the standard and regulations of the following agencies; U.S. Department of Labor, Occupational Safety and Health Administration (OSHA); U.S. Department of Transportation, Federal Transit Administrations (FTA); and the agencies of the Commonwealth of Virginia and local jurisdictions. Interprets, in coordination with the General Counsel, and disseminates applicable regulations and standards to departments and offices and assists in developing programs to ensure regulatory compliance.
- Provides management direction for major hazard assessments, safety policy development, comprehensive accident investigations, compliance audits, and comprehensive industrial and construction safety inspections. Exercises authority to suspend unsafe operations as necessary.
- Perform comprehensive safety hazard analyses and review hazard analyses performed by HRT contractors for accuracy and adherence to industry standards. Conduct safety design reviews of plans, designs, specifications and contracts for new construction and major capital projects. Perform system safety engineering design reviews and evaluations of systems, equipment, and facilities; conduct periodic reviews of rail and Rail operating rules and procedures and recommend changes as required.
- Determine the adequacy of maintenance safety practices and procedures to assure desired levels of system safety and recommend policy changes as necessary.
- Coordinates and provides input to ensure that the agency-wide document control and configuration system meets the required documentation needs to support the final safety certification process as prescribed by federal and state regulations; maintains manual and/or automated document control and filing systems and records retrieval for all Rail Safety Security Committees correspondence including a database of actions and references for each meeting’s decisions; works with Records Management to ensure proper identification, storage, and disposition of all HRT safety related public documents.
- Conducts research and reviews reports, and other technical documentation, to support the needs of all departments in the area of safety, including summarizing requirements and identifying deliverables for departmental response; coordinates with all departments to ensure uniform application of safety policy and practice; coordinates and performs on-site safety reviews.
- Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, drug and alcohol audits, independent audits, state audits, EEO Program audit, etc.
- Assist with the development of a comprehensive safety and security programs for future expansion.
- Conduct safety audits of Operations for hazards associated with both maintenance and operations employees.
- Develops, analyzes, and manages safety performance data.
- Prepares safety performance reports for monthly submission to the Chief of Safety and Security, President and the State Safety Oversight.
- Coordinates with Operational departments to establish annual objectives for safety performance indicators.
- Attend meetings with other departments within HRT to ensure organizational cohesiveness.
- Review the Operations Rulebook, and recommend new policies and procedures as needed.
- Maintain the safety records for all operators, field supervisors and controllers.
- Develops and/or revises safety rules, revisions, bulletins, notices and special orders.
- Conduct weekly ride checks on for all modes of operations.
- Participate in the Operations Safety Committees and the Fire and Life Safety Committee.
- Participate on the Safety & Security Certification Review Committee which has been established for future expansion.
- Interpret, execute and recommend changes to established safety policies and procedures.
- Coordinate emergency preparedness standards for the HRT System.
- Interface with other public agencies, associations and groups, assuring HRT safety standards are reflective of the latest industry trends, regulations, and technologies.
- Prepare routine and special reports for the Chief Safety and Security; safety audits, accident investigations and reports to the State Safety Oversight (VDRPT).
- Participate in the Safety Security Certification Process to comply with the System Safety Program Plan and Security Emergency Preparedness Plan. Evaluate engineering designs for safety certification purposes.
- Participate in the Internal Safety Audit Process to comply with State Safety Oversight and FTA requirements.
- The assurance of Operations compliance with safety requirements and regulations including OSHA, FTA, FRA, ADA and the State Safety Oversight.
- Liaison with QA/QC during construction related activities concerning light rail for future expansion.
- Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
- Responsible for maintaining a general awareness of HRT’s EMS.
- Responsible for handling all related job responsibilities in accordance to HRT’s Environmental Policy, relevant EMS Standard Operating Procedures, and Emergency Management Plan.
- Responsible for reviewing, implementing, and updating Emergency Operations Procedures relating to safety.
- Performs other duties as assigned.
Required Knowledge, Abilities and Skills essential to Job Functions
- Individual must have completed all required FTA TSI courses.
- Individual must possess extensive knowledge in Emergency Management as well as possess required NIMS, ICS and other FEMA courses.
- Individual must have a strong working knowledge, or ability to quickly gain knowledge, of transit agency capital projects safety programs and the FTA/VDRPT requirements for safety certification of fixed guideway transit systems; should also possess general knowledge of OSHA regulations as related to general and heavy construction with the intent of becoming the senior agency expert on the subject; must maintain general knowledge and application of safety policies and procedures as they relate to the operational and structural needs of the entire HRT organization.
- Comprehensive understanding of current federal regulations mandating State Safety Oversight and as future legislation becomes available that is applicable to the SSO Program.
- Ability to interpret and apply federal, state and local laws, regulations, policies and procedures.
- General knowledge of rail transit engineering practices and design of light/heavy rail systems.
- General knowledge of financial management and federal and state grant management practices.
- Familiarity with national rail safety initiatives and programs.
- Must have extensive knowledge on federal and state legislation regarding safety.
- Must be familiar with NFPA 130 and its application to light rail systems.
- Must demonstrate effective supervisory skills and experience in a multi-discipline, matrix organization; excellent coordination and people skills, including the ability to establish and maintain working relationships with management, members of the Commission, elected officials, leadership of other government agencies, HRT retained contractors and consultants as well as with other public and private organizations.
- Must demonstrate high levels of patience, diplomacy, tact and courtesy in achieving good interpersonal relations and effective coordination with all categories of staff and conscientiously work to resolve conflicts and develop “work-around” strategies to keep the overall project on schedule with regard to safety certification and safety issues.
- Must develop and maintain an understanding of HRT organizational functions, policies, and procedures and integrate as required into the rail safety certification process.
- Must be able to formulate, develop, implement, and administer policies and procedures related to safety policy.
- Ability to train others in safe practices and work rules, either individually or as a classroom instructor.
- The incumbent must be able to read, write and fluently speak the English language.
- Skilled in written and spoken communication of administrative and technical data with strong grammar/spelling knowledge sufficient to screen own work as well as that of others.
- Good telephone skills and presence.
- Ability to independently research technical documents, interpret and organize data and information as required.
- Ability to facilitate meetings and obtain consensus.
- Demonstrated satisfactory written and oral communication skills in prior positions with fluent command of English to effectively compose and edit technical documents.
Required Software Knowledge and Skills essential to job functions
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.
Demonstrate skills with software programs for entering, organizing, and retrieving data using computerized spreadsheets and databases, in preparing reports, presentations and correspondence using word processing and other software, including Power Point and the internet for research, communication (including email) and data exchange.
Training and/or Education
- Bachelor’s degree or equivalent college level work in business administration, project administration, safety, or related fields.
- Specialized training in safety administration or construction safety inspection.
- Specialized training in document management and meeting facilitation preferred.
- May be required to obtain Safety Certification or additional safety training to better serve the agency at HRT’s expense.
- Minimum of seven years of progressive experience in a transit agency environment requiring independent analysis and action.
- Significant experience with software programs related to database management.
- Minimum of five years experience monitoring and/or investigating job-site safety practices or incidents.
- Any combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.
Licenses or Certificates
- Virginia Driver’s License.
- Status as Certified Engineer Technician or Certified Safety Professional optional.
- Must be able to pass federal government background screening process for local military installation access.
- This position is classified as essential personnel.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work may occur at field locations under construction requiring Personal Protective Equipment, which require walking on rough and irregular surfaces, climbing ladders and scaffolds to reach work locations, and operation of motorized vehicles. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime. On call 24 hours a day, 7 days a week. May require evening and/or weekend work.